Save the Children is the world’s leading independent organisation for children. We work in around 120 countries. Our vision is to live in a world in which every child attains the right to survival, protection, development and participation.
Last year Save the Children’s programmes and campaigns reached more than 55 million children directly around the world, through our and our partners’ work.
We work to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Across all of our work, we pursue several core values: accountability, ambition, collaboration, creativity and integrity.
Job Title: Head of Logistics
Save the Children International – Abuja, NG
Job description
Listing Info
To lead on responding to and managing the growing needs within the Nigeria programme for effective core logistics capacity to support ongoing development programmes and emergency response interventions. In this to ensure that all logistics policies and procedures of Save the Children are strictly adhered to and also to ensure that Save the Children’s commitment to improving quality and accountability in development and humanitarian work is upheld, through reference to the Sphere Standards, Save the Children Quality Framework Essential Standards and the NGO Code of Conduct.
Areas Of Accountability
Compliance i. Ensure compliance with Save the Children’s minimum standards and procedures related to logistics. This includes reviewing and updating as necessary the in-country procedures and policies for the management of the supply chain, vehicle fleet, stock and assets management, communication systems, and emergency preparedness. ii. Ensure the due diligence process and vetting of all vendors and suppliers being contracted by Save the Children iii. Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies
Systems Development
i. To ensure that the following systems are put in place and are working effectively ii. Centralise/Decentralise the programme supply chain by setting up an effective order management system at Head Office level for international orders. iii. Local, national and international procurement practices are compliant with Save the Children International and donor regulations. iv. International and national transportation of freight by land, sea and air is in line with programme budgets and needs, ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. v. Management of vehicle fleets is in line with Save the Children International standards, ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. vi. Centralised and transit storage at Head Office level is maintained in line with programme requirements.
vii. Monitor storage and issue of transit and centralised stocks, ensuring the re-allocation of emergency stocks to project budgets after issue to the field. viii. Stock management and administration systems are implemented throughout the programme. Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands. ix. In consultation with the Head of Safety and Security and State/Area Managers, ensure that the programme’s communication systems in all programme locations work effectively and ensure standardisation of all communication equipment throughout the country. x. Ensure a centralised programme asset register is maintained, ensuring that all programme assets are logged, issued with unique Save the Children International asset numbers and ID cards, and are tracked throughout the Programme country.
Operational capacity strengthening i. In close collaboration with the Director of Programme Operations, the Deputy Director of Programmes Operations and State/Area Managers: ii. Ensure the programme as a whole has the capacity to manage effective core logistics and has the capacity to gear up logistics capacity to respond effectively to emergencies and a growing portfolio iii. Participate in the development of all new proposed interventions providing overviews of logistics requirements in the development of project proposals and subsequent projects. iv. Develop the logistical aspects of the programme emergency preparedness plan. v. Actively participate and contribute to the development of our Country Annual Plan. Actively contribute to the CAP review exercises as well as to the quarterly award management meetings vi. Ensure the consolidation and dissemination of timely and high quality logistics reports – internal and donor reports vii. Provide direct management support, training and mentoring to the Nigeria Logistics Department at Head Office and State levels.
Liaison and Networking i. Liaise closely with the Logistics Unit in Dakar and in London, and in general to support head office initiatives around global logistics systems, as required. ii. Participate in the INGO logistics cluster meetings held in Abuja and represent Save the Children’s position and interests. iii. Liaise with government departments, local administrations, UN Agencies and other local and international NGOs as necessary.
Staff management, mentorship and development
i. Ensure appropriate staffing within Logistics, including sub office staff ii. Ensure that all staff understand and are able to perform their role in an emergency iii. Manage Logistics team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly iv. Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff v. Incorporate staff development strategies and Performance Management Systems into team building process. vi. Establish result based system and follow up vii. Manage the performance of all staff in the Logistics work area through: viii. Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations ix. Coaching, mentoring and other developmental opportunities x. Recognition and rewards for outstanding performance xi. Documentation of performance that is less than satisfactory, with appropriate performance improvements/work plans
Information Technology
i. Ensure appropriate management of all telecommunications assets (trouble-shooting) and computers. ii. Work closely with the IT manager to ensure in time replacements of IT equipment as per the SCI policies iii. Ensure support systems in place in terms of Internet, computer use and user support in the entire mission iv. From time to time, work with IT manager to set priorities and support needs in terms of IT to other offices v. Help the IT manager identify needs of replenishing old IT assets, proposing purchases for new IT assets etc vi. Update the DPO/Dep DPO on all IT management related issues.
Skills
Essential i. At least 7 years of International experience – of which at least 4 years with an INGO – in supply chain management, inclusive of procurement, transport and distribution, warehouse and stock management ii. Strong experience in vehicle and fleet management iii. Robust experience of NGO project cycle management and experience of working within a complex and matrix organisation structure iv. Master’s degree in Logistics, MBA or any other relevant degree coupled with good work experience in Logistics and supply chain management. v. Experience of building and developing the capacity of logistics staff through the use of training, performance management frameworks and development plans. vi. Excellent interpersonal, communication and presentation skills vii. Strong analytical skills and capacities to plan and think strategically viii. Fluency in written and spoken English ix. Proficiency with Excel and Word platforms
Desirable i. Experience in distributions of both NFIs and food items in emergency context ii. Working experience in Nigeria and/or West Africa iii. Ability and willingness to change work practices and hours, and work with various incoming teams in the event of major emergencies iv. Commitment to and understanding of Save
How to Apply
Click here to Apply Online
Leave a Reply