AIDS Healthcare Foundation (AHF) is an international not for profit NGO, with its Headquarters based in Los Angeles, California. AIDS Healthcare Foundation is registered in Nigeria as Foundation For AIDS Care Prevention and Advocacy but collectively referred to as AHF Nigeria.
AHF Nigeria works in collaboration with the Federal Ministry of Health to provide free HIV/AIDS services; HIV prevention and treatment (ART), capacity building and advocacy in resource constrained settings. AHF-Nigeria currently operates in states including; Benue, Federal Capital Territory (FCT), Nasarawa, Kogi, Cross River, Anambra and supports 62 clinic sites country wide.
The organization now seeks to hire highly competent, dynamic and experienced person to fill the position below:
Job Title: Administration Officer
Req No: 2017-6484
Location: Nigeria
Category: Administrative/Clerical
Type: Regular Full-Time
Overview
- Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?
- If so, AIDS Healthcare Foundation is the place for you!
Education and/or Experience
- Bachelor’s Degree in Administration, Accounting, Finance, Social Sciences and other related field from a four year College or University;
- Two years related experience in NGO Administrative work.
- Use of MS office (Word, Excel, PowerPoint); MS outlook, working knowledge of MS project preferred.
Essential Duties & Responsibilities
- Supports planning, development and implementation of the program.
- Maintains and manages meeting calendar;
- Maintains and updates contacts database.
- Answers incoming phone-calls; oversee office voicemail;
- Collects and distributes incoming mail / arrange courier services when needed;
- Oversees office supply inventory; orders as needed;
- Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
- Monitors vendor invoices & accounts payable;
- Assist with visa applications (getting invitation letters);
- Check the email account on a daily basis, and forward information requests to the appropriate people;
- Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
- Supports implementation and adherence to the financial and operating policies and procedures.
- Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
- Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities
- Participates in the General staff meetings and other various meetings as assigned.
- Prepares monthly petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
- Provides administrative support to the County program:
- Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
- Send original invoices, receipts and expense reports to the accountancy firm;
- Makes external hard disk backups of all updated files.
- Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
- Writes minutes for each one of the AHF teleconference meetings;
- Provides administrative and logistical support for AHF’s Nigeria;
- Review and update the operations manager on all WIP in the states.
- Prequalify some cooperate vendors for procurement.
- Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
- Writes minutes for each one of the AHF Nigeria meetings;
- Any other duties as may be assign by the supervisor.
How to Apply
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