Job Opportunities at the International Rescue Committee (IRC)

Job Title: Supply Chain Manager

Location: Damaturu, Yobe

Scope of Work

• The Supply Chain Manager is responsible for the efficient coordination and management of the supply chain function for IRC Borno and Yobe field offices in compliance with IRC and donor regulations.
• The positon will provide direct supervision to Procurement Manager and Logistics Manager in Maiduguri and Supply Chain staff in Monguno, Gowza and Yobe offices.
• Key responsibilities include procurement management, inventory and warehousing management, assets and properties management and vehicle & transport management. The position reports to the Maiduguri Office Field Coordinator and will work closely and receive technical support from the Supply Chain Coordinator.

Major Responsibilities
Procurement:

• Accountable for implementing and maintaining a local procurement system adapted by the IRC Nigeria Supply Chain Department and based on IRC Global procurement policies and standard operating procedures.
• Ensure each grant has a procurement plan and each plan is updated, discussed with the relevant budget holder and are reported on a monthly basis.
• Coordinate, manage and be accountable for the supply and logistics support to IRC operations, including the efficient, effective and transparent procurement of the required goods and services according to IRC policies and standard operating procedures.
• Establish a reasonable and appropriate lead-time for ordering and delivery of goods, ensuring this lead-time is followed and achieved as per the different grant timelines.
• Maintain transparent and efficient general contracting systems through IRC standard Supply Chain due diligence.
• Finalize Supply Chain Monthly Report and PRTS for final submission to Supply Chain Coordinator.

Fleet and Transport Management:

• Oversee the management of the transport fleet for IRC Borno and Yobe. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program Managers and Field Coordinator.
• Ensure that systems are in place to account for transported goods.
• Ensure that Logistics Manager prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting and analysis for continuous improvement.
• Ensure management, tracking, maintenance and reporting of all IRC Borno and Yobe vehicles according to IRC policy.

Warehouse/Storage:

• Be accountable for periodic circle count as per the standard operating procedure to ensure that stock management system is adhered to by the storekeepers.
• Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report is produced.
• Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
• Train warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
• Finalize monthly report for the expendables store outlining all stock movements and remaining balances.
• Ensure donor reports for stock are complete and submitted to the Grants Department on time as per donor requirement.
• Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
• Ensure warehouse and stocks are secure, well managed and documented.

Asset Management:

• Ensure proper tracking, maintenance, and recording of all IRC assets in Borno and Yobe, which will lead to an accurate asset database at all times.
• Ensure that each staff member is accountable for every asset assigned to them through the use of the Equipment Issue / Receipt forms.
• Define and implement maintenance systems and procedures for assets, including training of staff and follow-up.
• Ensure quarterly physical check of assets and submission of asset reports to Supply Chain Coordinator for review and feedback.
• Ensure donor reports for assets are complete as per donor requirement and submitted on time to Supply Chain Coordinator for review before submission to the Grants Department for action.
• Ensure disposal of assets is reviewed and implemented on an annually as per IRC and donor requirements regulations.

Budget & Finance:

• Participate in proposal design and budget development by identifying and inputting the required operational budget need for project implementation.
• Work with field staff to identify Supply Chain needs and ensure that issues are raised with Field Coordinator to ensure they are included in new budget development.
• Monitor Supply Chain sections of budgets. Review Budget vs. Actual expenditure reports and give feedback to Field Coordinator.

Training, Outreach and Staff Management:

• Proactively develop the skills of IRC Borno and Yobe staff to understand and utilize Supply Chain tools and services to design and implement quality programming.
• Practice excellent human resource management, supporting the development, promotion and retention of a motivated team of qualified and experienced staff
• Ensure all Supply Chain staff are aware of and in compliance with IRC Supply Chain policies and SOPs for procurement management, stock inventory, and warehousing management, assets and properties management and vehicle & transport management.
• Participate in all grant opening and ending meetings with the role of preparing and presenting Supply Chain plan including warehouse space, procurement plans, required equipment, disposals and reports.
• Implement capacity-building program to strengthen the capacity of Supply Chain staff in Borno and Yobe offices.
• Identify staffing and/or skill gaps and see that these gaps/needs are filled and support the recruitment of all Supply Chain staff and provide day to day supervision of department.
• Ensure that each Supply Chain staff has updated job description, annual performance objective and provide corrective feedback of set objectives through regular performance evaluations.
• Ensure that any staff discipline follows a progressive methodology which provides for clear and structured improvement.

Other tasks:

• Prepare monthly Supply Chain reports and send to Supply Chain Coordinator and Field Coordinator for review and feedback.
• In collaboration with the Supply Chain Coordinator conduct Supply Chain Assessment and act improvement plans prepared in response to resolve the gaps identified
• Maintain current knowledge of local government requirements related to Supply Chain matters and ensures compliance with legal requirements
• Participate in Logistics Cluster meetings in Borno State.

Qualifications

• Bachelors Degree or Equivalent in Supply Chain Management.
• At least 4 years of work experience.
• Experience working with grants funded by donors including UNHCR, DFID, ECHO, and EU, and knowledge of specific donor guidelines.

Benefits

• Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.

Job Title: Health Community Mobilizer

Location: Konduga, Gwoza, Magumeri, Borno
Slot: 3

Scope of Work

• The Community Mobilizer is responsible for community participa health facilities and/or mobile clinics in Konduga, Gwoza or Magumeri LGA, Borno State.
• The Community Mobilizer reports to the Health Manager.

Roles and Responsibilities

• Liaise with community leaders and other members of targeted communities in identifying community volunteers and existing community groups interested in health and nutrition activities
• Conduct regular focus group discussions to identify existing barriers to uptake of services and develop communication strategies to overcome these barriers.
• Develop and conduct training for the community volunteers/groups on positive health practices, safe motherhood, infant and young child feeding practices, general child care and hygiene promotion.
• Support community sensitization activities at the clinics and in the communities by community volunteers and other groups.
• Identify and provide tools and IEC materials to assist in dissemination of information
• Prepare weekly workplans and ensure timely implementation of the project activities.
• Prepare activity reporting formats and collect weekly activity reports from community volunteers.
• Compile monthly activity report for submission to the Health Manager.
• Carry out other relevant or requested duties as may be required.

Key Result Areas

• Improvement of key health indicators mainly maternal mortality ratio, neonatal mortality ratio, and community population coverage.
• Increased uptake of health services as a strategy of reducing mortality
• Increased uptake of positive practices related to health, nutrition and hygiene.
• Timely and quality health care services to displaced persons, refugees and other vulnerable groups.
• Community volunteers actively participate in health services within their community.

Qualifications

• Degree in Health Education or Social Sciences
• A mature person of high professional discipline and moral integrity, able to work under stress as the situation may dictate.
• Certificate in public health or nutrition is an added advantage.

Competencies:

• Two to three years’ experience in community mobilization, education, social services or public health.
• Proven experience in community based programming with the ability to motivate and lead community volunteers.
• Good communication skills!
• Ability to work independently, be self-driven and proactive as well as creative in engaging with communities and volunteers.
• Ability to work with displaced communities with diverse cultural and ethnic backgrounds.
• Experience in working in a team and able to lead a team.
• Flexible to travel and work in different locations.
• Ability to speak local languages will be added advantage.
• Proficiency in computer skills, especially in MS Word and Excel is an added advantage.

Working Environment:

• The positions are located in 3 different locations, respectively Gwoza, Magumeri and Konduga. Each location will require 1 officer. The situation in northeast Nigeria continues to be volatile and the security phase is orange or red depending on location. This is a national position.

Benefits

• Competitive Monthly salary,
• 13th Month Salary Inclusive,
• Health Insurance Coverage for Family,
• Pension,
• Creche Facilities available for Women with babies under 24 Months.

Job Title: Senior Health Manager

Location: Maiduguri, Borno

Background
The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in 42 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women’s empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.

IRC entered Nigeria in October 2012 in response to a widespread flood disaster. Since then, the IRC has expanded its scope and size of the programs as new areas became accessible after prolonged conflict and insecurity, in Adamawa and Borno States. The IRC’s response to the humanitarian situation includes integrated health and nutrition services, as well as reproductive health care and women protection services. For its Health program, the IRC is seeking a Senior Health Manager to oversee the EU program on Response, Recovery & Resilience in Borno State.

Scope of Work

• The Senior Health Manager is the focal point for IRC’s “Response, Recovery & Resilience in Borno State” program covering multiple Local Government Areas.
• S/he reports to the Health Coordinator and also works closely with the Senior Environmental Health Manager and Monitoring & Evaluation Coordinator during the implementation of the program.

Job Purpose

• Under the direct supervision of the Health Coordinator, the Senior Heath Manager shall be responsible for the overall implementation of the health program that encompasses health systems strengthening, clinic support and community health in the targeted LGAs.
• S/he will also be responsible for coordination with government counterparts, providing technical guidance and support in management of the program.
• S/he will supervise and monitor the program implementation and ensure alignment to health indicators as per SPHERE/UNHCR/WHO standards.

Roles and Responsibilities
Program Management:

• Lead the roll-out of the new program in the targeted LGAs.
• Establish effective working relationships with government counterparts at the State Primary Health Development Agency, Hospital Management Board and Local Government Offices.
• Develop the work plans for the three year program and monitor and supervise the health managers in the implementation of the program in the targeted LGAs.
• Provide guidance in health systems strengthening and organizational development to the health managers and government counterparts
• In collaboration with the M&E sector, set high quality performance indicators ensuring adherence to technical standards, best practices and donor guidelines.
• Participate in the EU program review meetings and other joint activities organized by the EU.
• Seek out and nurture quality partnerships with other implementing partners, local organizations and community structures
• Foster inter program linkages, exchange information and experiences and contribute actively to protection and disaster risk reduction mainstreaming in the health program
• Collaborate with other relevant sectors such as Nutrition, Women Protection & Empowerment, Child Protection and Environmental Health to ensure holistic service package is available in response to the needs.
• In coordination with the Health Coordinator, identify opportunities, formulate health program goals, objectives and intervention strategies.
• Contribute to design, planning, and drafting new proposals.

Human Resource Management:

• Monitor and supervise the Health Managers and ensure that work is done properly and efficiently
• Routinely monitor staff performance according to their job description and provide written feedback in a timely manner.
• Develop and support ongoing education programs for health staff.
• Review personnel issues and concerns of health staff and assist in determining and implementing solutions.
• Determine personnel needs for field-level activities, and in coordination with the Human Resources Lead assist in recruitment of staff.
• Recommend promotions, disciplinary action and termination of health staff to the Health Coordinator and HR Lead.

Grants Management:

• Ensure project activities are implemented according to the workplan and within the allocated budgets.
• Prepare weekly workplans with the health teams.
• Ensure adherence to budgets by reviewing expenditures and spending patterns.
• Recommend grant and budget revisions to the Health Coordinator.
• Provide recommendations and interventions to correct any identified deviations that impact budget adherence.

Reporting:

• Provide monthly reports on progress in the implementation
• Responsible for all donor reports as required according to the guidelines and submit timely for review to the Health Coordinator.
• Supervise and regularly review and revise training manuals to maintain consistency with the accepted protocols.
• Keep the Field Coordinator informed of all developments and issues through weekly situation reports.

Qualifications

• Degree in Social-Political Science or Medicine from a recognized institution or equivalent with preferably Masters in Public Health
• A mature person of high professional discipline and moral integrity, able to work under stress as the situation may dictate.

Competencies:

• Three years’ experience in managing programs related to governance and/or public health .
• Able to lead a team and experience in staff management.
• Strong communicator and diplomatic in approach.
• Able to take initiatives and work independently.
• Flexible to travel frequently and work in different locations.
• Experience with EU, ECHO, UNICEF, SIDA, WHO donor report writing and proposal development an advantage
• Proficiency in computer skills, especially in MS Word and Excel.

Working Environment

• The positions are located in Maiduguri The situation in northeast Nigeria continues to be volatile and the security phase is orange or red depending on location. This is a national position.

Benefits

• Competitive Monthly salary,
• 13th Month Salary Inclusive,
• Health Insurance Coverage for Family,
• Pension,
• Creche Facilities available for Women with babies under 24 Months.

Hand delivery applications should be sent in clearly labelled envelop to our field office in Maiduguri , Damaturu and Gwoza office

Note: All applications must include: Position and preferred location as subject

Deadline: 14th November 2017.