Categories
International / Multinational

Ongoing recruitment at International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Pharmacy Warehouse Inventory Officer

Requisition ID: req10744
Location: Maiduguri, Borno
Sector: Health
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Background / IRC Summary 

  • The International Rescue Committee has been in Nigeria since October 2012 and came in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner, Civil Society Coalition for Poverty Eradication (CISCOPE), implemented projects to support food security, livelihoods, nutrition and WASH in Kogi State.
  • Beginning of January 2014, IRC shifted geographical location to the North East, in Adamawa state to provide humanitarian response to the conflict-affected populations. In the North East, IRC has three operational offices: Yola and Mubi field offices in Adamawa state and Maiduguri field office in Borno state-with the latter office opened in October 2015. In both states, IRC is providing humanitarian support to internally displaced populations hosted in IDP camps, camp like settings, host communities and returnee populations.

Job Overview / Summary

  • The Global Supply Chain Department supports the organization’s work by providing reliable and scalable application development and Operations for the IRC’s offices in the US and around the world, in the aspect of procurement, assets, inventory and management of the IRC’s GSC policies
  • Under the direct supervision of the Pharmacy Manager, technical referent to Logistics manager, the Pharmaceutical warehouse inventory officer will be based in Maiduguri and will responsible for:
  • Overseeing, managing and audit medication inventory systems day to day pharma warehouse activities to ensure inventories are stocked to meet the needs of patient care while minimizing costs, outdates and to promote efficiency, manage high cost/low use inventory stocking processes to reduce cost and coordinate inventory across all sites of utilization.

Major Responsibilities
Policies, Procedures And Coordination:

  • Understand, implement and/or maintain standard IRC inventory management policies and procedures
  • Ensures that all pharmaceuticals purchased through Supply Chain must be received by Supply Chain in the warehouse in coordination with a program staff before being delivered or collected by the requesting program
  • Ensures that all pharmaceuticals stored in IRC warehouse must be released by authorized IRC personnel and/or consortium partners
  • Ensures that all cold chain items must be kept under proper storage conditions at all time and will therefore be prepared at the last minute just before dispatch
  • Ensures that quarantined products must be stored in a separate locked area which can be subdivided in different zones for the different kind of quarantined products (which must be labelled accordingly)

Key Task:

  • Maintain the adequacy of storage conditions
  • Help with physical inventories
  • Help in order preparations and sending to the different health structures (packing, transpor)
  • Report discrepancies
  • Monitor security of IRC’s storage and supplies
  • Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
  • Advise supervisor of potential inventory shortage.
  • Manage casual laborers in the warehouse.
  • Ensure the maintenance of warehouse building(s), fittings and equipment.
  • Implement and ensure clear safety procedures.
  • Implement and ensure clear loading / unloading procedures, correct stocking and turnover (FIFO) procedures.
  • Advise the Senior Pharma Manager/Logistics Manager/ Supply Chain Manager of warehouse-specific issues or improvements.
  • Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.

Receipt and Storage of Goods:

  • Check the number of packages against the cargo manifest, check packaging and cases and inform the Senior Pharma manager/SCC of any problems (missing or damaged goods, etc.).
  • After receipt, immediately update the stock cards, recording the reference number of the receipt document, Bin card and put the goods in stock.
  • Give the cargo manifest, packing list / Waybill and certificate of the items received to the Senior Pharma Manager, to centralize the filing of these documents.
  • Update the stock record cards and Bin card regularly.
  • Ensure that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).

Inventory management & Preparation of outgoing items:

  • Carry out stock rotation by FIFO /FEFO to ensure no product expires on the stock or becomes obsolete.
  • Receive completed store’s release forms and prepare the goods for issuance.
  • Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
  • Ensure that the shipping areas (by destination) are clearly identified; store goods on shelves or palettes (as necessary), in a clean, tidy and easily accessible manner.
  • Pack (appropriately for the mode of transport chosen), weigh and label freight (destination, number of shipping units, waybill number, weight and mode of transport) and assign a shipping number to each package, in accordance with the instructions of the Senior Pharma Manager/Logistics manager.
  • Prepare the shipping note, as well as a copy of the freight document for international shipments, complete the delivery note and send a copy to the office the same day.
  • Update the register stock cards/ bid card immediately after the delivery of goods and record the reference number of the delivery document or stock request.

Stock Management and Administration:

  • Ensure that all necessary information is correctly and fully recorded on the stock cards: IRC code, batch number, and expiry date, date of receipt or delivery, stock balance (incoming/outgoing), receipt and delivery document reference numbers.
  • Complete all the tables for monitoring stock movements and consumption on the PIT
  • Prepares the monthly stock report.
  • In conjunction with the senior Pharma Manager/Log Manager, perform physical stock counts in accordance with the frequency defined in the SOP
  • Inform the Senior Pharma Manager when the stock of goods is nearing the minimum or maximum threshold, and regularly provide the Senior Pharma Manager and Health Coordinator with a list of the items with expiry dates within the next six months.
  • Monitor the temperature of the warehouse and ensure that products requiring cold chain (vaccines) are always stored at a suitable temperature (between +2°C and +8°C) – manually record T twice daily – Reports any deviation, using the cold chain breech report.
  • Prepare the cold chain boxes as per Cold chain SOP
  • Ensure the availability of enough icepacks, clean cold-chain containers for the activities.
  • Ensure cleaning, defrosting and maintenance of fridges
  • Medical waste management: Prepare the list of expired drugs and items and inform the Senior Pharma Manager/SCC and Health Coordinator. Ensure safe storage of expired drugs/items

Reporting:

  • Prepare a weekly/monthly report of movements of goods (incoming/outgoing) in the warehouse and submit report to Senior Logistics Manager/ Logistics Manager
  • Immediately inform the Senior Pharma Manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins or theft in the warehouse.
  • Conduct routine inventory inspection and submit report to the Senior Pharma Manager/Logistics manager in a timely

Others:

  • Carry out various maintenance tasks
  • Ensure that the warehouse is kept in good condition (cleaning).
  • To check and control the pest infestation
  • Keep and file all WH documents (reception, dispatch, complaints forms, maintenance activities and calibration of thermometers, WH register, cleaning records, etc.)

Key Working Relationships:
Position Reports to:

  • Pharmacy manager consortium

Position directly supervises:

  • Store keeper, casual labourers

Indirect Reporting:

  • Senior pharmacy manager

Technical referent:

  • Senior pharmacy manager

Qualifications
Education:

  • High School qualification or equivalent in Logistics, Pharma warehousing, Business Administration or related field

Work Experience:

  • 3-4 years of work experience in supply chain operations (Warehouse/Asset).
  • Prior experience of working in Logistics, Inventory or Warehouse Officer Position in a multi-cultural environment.

Working Environment:  

  • The position will work in the Maiduguri Field Office with possible travel and support to base offices, the pharma inventory officer must have high level of flexibility and strength to be able to work under pressure and meets datelines with strong ability of multi-tasking, team spirit and problem-solving skills.

Strength / Skills:

  • Able to work in a high-pressure situation, solve problems and resolve conflicts.
  • Able to independently organize work, prioritize tasks and manage time.
  • Strong interpersonal skills, able to coach and support others, strong sense of personal integrity.
  • Self-motivated, honest, highly responsible, and punctual.
  • Excellent verbal and written communication skills, fluent in written and spoken English
  • Advanced computer skills (MS word, excel, PowerPoint, and outlook). Competency in database and gps and asset

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Roving Regional Grants and Business Development Coordinator (Based in Europe or Africa)

Requisition ID: req10740
Locations: Buea, South-West, Cameroon, Brussels, Brussels-Capital Region, Belgium, Geneva, Geneva, Switzerland, Bamako, Mali, Amdjarass, Chad, Abuja, Federal Capital, Nigeria, Gbarnga, BONG, Liberia, Berlin, Germany, London, United Kingdom, Abidjan, Cote d’Ivoire, Agadez, AGADEZ, Niger
Sector: Grants
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: Yes

Job Descriptions
Scope:

  • In the West Africa Region (Burkina Faso, Cameroon, Chad, Cote D’Ivoire, Liberia, Mali, Niger, Nigeria, Sierra Leone) IRC responds to acute and longer-term needs with integrated programs that improve health and safety, prioritize children’s education, foster economic wellbeing, and empower communities to regain control over their lives.
  • Where additional support is required by the countries in the region, the Regional Grants and Business Development Coordinator will be deployed to work as part of the grants teams in country offices.
  • S / he may be deployed to act as a temporary Grants Coordinator, or to provide surge support to assist in the development of proposals as well as donor reports, and to perform general grants management functions during peak periods.
  • The Regional Grants and Business Development Coordinator reports to the Regional Grants Director and works closely with the Regional Business Development and the Regional Program Support Teams as well as country office staff.
  • The position will be preferably based within the region, or a European or African country where IRC has an office, with frequent travel to country programs within the region for in-country assignments.

Major Responsibilities
The Grants and Business Development Coordinator will be assigned to support specific country programs and will be responsible for the following:

Proposal Development:

  • Work closely with country programs to support specific proposal development coordination and tasks, such as developing proposal work plans, writing non-technical sections, consolidating and editing written inputs, developing annexes, writing budget narratives, and other tasks as needed, The position will provide additional bandwidth, or backfilling for country grants staff when needed to support these processes.
  • Act as proposal lead, as identified by country programs and the regional team.
  • Facilitate design sessions in coordination with country grants teams with key country program, partners, regional and HQ teams.
  • Liaise with the Awards Management Unit’s global Business Development and Regional Program Support Teams to ensure proposals meet internal and donor standards
  • When in-country and in coordination with RGD and the Senior/Program Development Advisors (S / PDA), support the CD and DDP in the cultivation of donor relationships at the country level and support country offices with desk research on upcoming BD opportunities, as directed.
  • Where necessary, support the management of partnership responsibilities including partner identification, partner due diligence and partner project capacity review in line with the IRC’s partnership management system’s (PEERS) requirements.

Awards Management & Compliance:

  • Work with country teams to develop donor reports and other award deliverables (e.g. work plans, M&E plans) and ensure they are high quality, coherent, accurate and submitted on time in accordance with donor and IRC internal requirements, providing additional bandwidth, or backfilling for country grants staff when needed to support these processes.
  • Manage and / or support agreement and amendment reviews and negotiations,
  • Provide technical guidance on donor rules and regulations to country team to ensure compliance,
  • Proactively raise potential compliance issues to country team and keep senior management and regional team informed of any projected inabilities to meet contractual obligations and of spend rates / significant budget variances.
  • Monitor and support the use of grants management tools such as monthly financial reports, procurement plans, and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges / obstacles
  • Work with the country programs to support realignments and award modification processes; supporting award close out, as needed.
  • Where support is required, act as focal point in facilitating the review of donor deliverables and approvals by technical advisors and other relevant persons at HQ
  • Train and support country programs’ grants teams and program staff on donor compliance, report writing, project and budget monitoring, record keeping, and grants management.
  • Support the implementation of IRC’s PEER system across all areas of sub-award management including pre-award assessment, partner budget review, funding instrument selection, sub-award package reviews, sub-award amendments and ensuring specific donor requirements are captured in sub-award documents.
  • Participate in and support the coordination of country program’s project cycle meetings, as well as donor and partner meetings, as required.

Qualifications

  • Degree in International Development / Affairs, Public Administration, or related subject,
  • At least five (5) years’ experience working with non-governmental organizations in the area of program development, grants management, and / or project management; preferably in West Africa,
  • Successful experience developing projects, writing proposals, and developing budgets for USG, United Nations, and European donors, and with partner organizations,
  • Experience working in grant management in humanitarian / conflict or post-conflict settings,
  • Fluent English and French written and verbal communication skills,
  • Enhanced interpersonal skills and ability to work in a diverse team setting,
  • Ability and willingness to travel to across the region (up to 60% of the time),
  • Demonstrated ability to prioritize high volumes of work to meet tight deadlines.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Pharm Procurement Officer – HERON

Requisition ID: req10745
Location: Maiduguri, Borno
Sector: Health
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Background / IRC Summary

  • The International Rescue Committee has been in Nigeria since October 2012 and came in response to a widespread flood disaster. IRC’s Emergency Response Team, with local partner, Civil Society Coalition for Poverty Eradication (CISCOPE), implemented projects to support food security, livelihoods, nutrition and WASH in Kogi State. Beginning of January 2014, IRC shifted geographical location to the North East, in Adamawa state to provide humanitarian response to the conflict-affected populations.
  • In the North East, IRC has three operational offices: Yola and Mubi field offices in Adamawa state and Maiduguri field office in Borno state-with the latter office opened in October 2015. In both states, IRC is providing humanitarian support to internally displaced populations hosted in IDP camps, camp like settings, host communities and returnee populations.

Job Overview / Summary

  • The Global Supply Chain Department supports the organization’s work by providing reliable and scalable application development and Operations for the IRC’s offices in the US and around the world, in the aspect of procurement, assets, inventory and management of the IRC’s GSC policies.
  • Under the direct supervision of the Pharmacy Manager, technical referent to Senior Pharmacy Manager and technical oversight of Senior Supply Chain Manager, the Pharmaceutical Procurement Officer will be based in Maiduguri and will provide support to field Health and Supply chain staff in the following areas:
  • Responsible for evaluating suppliers, pharmaceutical products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality

Major Responsibilities
Policies, Procedures and Coordination:

  • Ensures that Pharmaceutical products are only ordered from IRC validated suppliers and/or donor recommended suppliers. Depending on the kind of supplier and the kind of validation, different specifications or pre-requisites must be specified when ordering
  • Ensures that the supplier meets donor and / or IRC requirements as per IRC pharmaceutical products ordering SOP
  • Ensures that the supplier is listed in IRC’s list of approved suppliers and / or is recommended by the donor of the program or confirm with the country pharmacist or SC manager
  • Coordinate with field supply chain, programs, and finance on Pharmaceutical supply chain-related issues.
  • Ensure that IRC Supply Chain field office monitoring and control standards for Abuja office are met.

Procurement:

  • Ensure goods are delivered in timely manner and in good conditions
  • Issue and follow up on purchase Orders to Pharmaceutical vendors
  • Follow up all commercial issues of quality problems and claims with the supplier’s sales department.
  • Purchase requested items and quantities according to purchasing policies.
  • Participates in assessment of product samples for training purposes to increase her/his knowledge about products and quality standards.
  • Manage the timely payment of vendors for delivered Pharmaceuticals
  • Coordination with Finance and program departments to ensure integrated internal controls, timely procurement of goods & services and full, auditable support documentation.
  • Ensuring that a transparent and responsive procurement process is implemented and maintained.
  • Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all Supplies, services and equipment required are delivered in time
  • Establish and maintain supplier files (except documents related to quality assurance).
  • Submit weekly reports with updates on status of Pharmaceutical procurement.
  • Establish selection tables of validated products from validated pharmaceutical suppliers and select products based on prices, availability, delivery lead time and desired dosage forms and strengths
  • Communications with suppliers on all above issues.

Logistics / Operations:

  • Assist program and admin staff in working effectively to improve planning and resource utilization.
  • Ensure delivered shipments are cleared on time and delivered to respective field sites.

Liaison:

  • Maintain knowledge of local government requirements related to supply chain matters and ensure compliance with legal requirements on tax exemption and customs clearance.
  • Responsible for tracking and monitoring movements of international Pharmaceutical procurement

Other:

  • Other relevant duties as assigned as requested by Supervisor.

Key Working Relationships:

  • Position Reports to: Pharmacy manager consortium
  • Position directly supervises: Supply chain assistants
  • Indirect Reporting: Senior pharmacy manager
  • Technical referent: Senior pharmacy manager

Qualifications
Job Requirements:

  • The requirements should establish a baseline (minimum) for educational background, previous work experience, professional knowledge or certification, specific skills and strengths and any other skill necessary to perform the essential functions of the job.
  • Bachelor’s Degree in Business Management, Pharmacy or related field
  • Experience in supply chain / logistics qualifications and procurement is an additional advantage
  • 2+ years of experience as a Procurement Officer or in a similar position.
  • Proficiency in Microsoft excel and purchasing software.
  • Strong communication and negotiation skills.
  • Good analytical and strategic thinking skills.
  • Supervisory and management experience.
  • Attention to detail.

Working Environment:

  • The position will work in the Abuja Field Office with frequent travel and support to the field, the pharma procurement officer must have high level of flexibility and strength to be able to work under pressure and meets date lines

Strength / skills:

  • Able to work in a high-pressure situation, solve problems and resolve conflicts.
  • Able to independently organize work, prioritize tasks and manage time.
  • Strong interpersonal skills, able to coach and support others
  • Self-motivated, honest, highly responsible, and punctual.
  • Excellent verbal and written communication skills, fluent in written and spoken English
  • Advanced computer skills (MS word, excel, PowerPoint, and outlook). Competency in database and GPS and asset

Important Information

  • The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Senior ME Manager – HERON

Requisition ID: req10766
Location: Maiduguri, Borno
Sector: Monitoring & Evaluation
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Company Overview

  • The conflict in North East Nigeria has displaced over 1.9 million people and shattered livelihoods of many more. Since 2012 IRC has been delivering support to communities affected; across Borno, Yobe and Adamawa states, with field offices in Maiduguri, Monguno, Gwoza, Damaturu, Yola and Mubi and a country office in Abuja. With over 700 staff, we deliver humanitarian support and longer term recovery programming in health, nutrition, WASH, education, protection, economic recovery and livelihoods.
  • We work in coordination with State government Ministries, WHO, UNICEF, UNHCR, UN OCHA and other development organizations. IRC is an active participant in coordination mechanisms to contribute to improved impact.
  • The International Rescue Committee (IRC) supports communities in transition to help people whose lives and livelihoods are destroyed by conflict and disaster to survive, recover, and gain control of their future.
  • We work across five outcome areas; economic well-being, education, health, power and safety, with outcomes maintaining strong gender, governance and conflict sensitive components. We currently deliver high-impact and cost-effective solutions in nearly 40 countries.

Project Overview

  • The DFID Health Resilience project will be implemented in Borno and Yobe states, and will support delivery of quality integrated primary healthcare, reproductive, maternal, newborn and child health services and improve evidence based decision making, accountability at all levels of service delivery.  It’s a consortium partnership project involving the IRC, ACF and Society of Family Health.
  • The Project team will work with and alongside state and local government authorities building national capacity to effectively deliver quality integrated primary healthcare, reproductive, maternal, and newborn and child health and nutrition services.

Job Overview / Summary

  • The Senior M&E Manager will report to both the Consortium Technical Lead and the M&E Coordinator.
  • She/he will be responsible for client responsiveness and M&E systems development and implementation for the IRC-led HeRoN Consortium, ensuring consistent use of M&E approaches, data management, client responsiveness, data quality and facilitates learning across teams and consortium partners.
  • The incumbent will be responsible for ensuring overall coherence of monitoring and reporting tools; and coordination of data compilation from different consortium members.
  • He/she will have a strong working relationship with the IRC M&E team as well as the consortium team for additional technical support. The role requires extensive M&E and client responsiveness experience and good understanding of organizational M&E approaches, and understanding of working in a consortium led project.
  • The post holder will be expected to provide technical support in data gathering, aggregation, M&E tool development, support electronic data platforms, databases and select technologies to capture and organize data in a usable format.
  • He/she will work collaboratively with consortium teams, M&E/Consortium coordinators in partner organizations and support M&E officers at the field level.
  • He/she will be expected to communicate courteously on consortium performance and maintain positive relationships with program and support teams.

Major Responsibilities
Consortium M&E design and learning (30%):

  • Support development, review and implementation of HeRoN project M&E systems, SOPs, guidance and measurement tools in line with the IRC MfA framework.
  • Ensure that detailed and feasible consortium monitoring plans are developed that: i) provide an indicator matrix, ii) consider ethical and safe collection and storage of data, iii) consider data quality audits, vi) consider storing, protecting and sharing project documents;
  • Closely work with M&E coordinator, Technical Lead and Consortium partners to ensure that all partners have tested standard monitoring tools that capture both activity and indicator progress overtime.
  • Ensure development and localization of Client Responsiveness Mechanism across partners.
  • Develop tools that aid documenting, storing and sharing lessons learned that have implications for refinement of best programmatic practice;
  • In consultation with the M&E coordinator and Consortium Technical Lead, organize lesson sharing events to fertilize learning across different partners.
  • Serve as a consortium focal person on information management, lead and design diagnostic studies, evaluations and surveys for the consortium.
  • Develop/implement innovative ideas as regard to client feedback mechanism and ensure effective use of existing feedback mechanisms (FGD, hotline facilitation, suggestion boxes, exit interviews, IEC materials, radio jingles)

Monitoring and evaluation (30%):

  • Ensure that the IRC- led consortium has a robust monitoring plan in place, developing monitoring and evaluation guidelines, frameworks and indicators for the projects action plan in close collaboration with the M&E Coordinator/Team Leader.
  • Lead and assist the partner M&E staff in conducting reflective practice forums at field office/ partner level and compile lessons from partner implementation processes.
  • Update and provide data and information to M&E coordinator and Team Leader on consortium project performance indicators.
  • Conduct data quality audits of partner data to identify and resolve systemic problems affecting data quality; and document findings from data quality audits and store in project files to ensure collective and sustainable access.
  • Work with partners and support staff to determine which monitoring activities will take place and which data collection methods will be used to ensure their adequacy and appropriateness;
  • Support consortium Managers and M&E staff with the planning and implementation of baseline surveys, Health Facility Assessments, needs assessments, mid-term and end of project reviews/evaluations including preparation of Terms of References.
  • Work with partners staff to ensure that the consortium work plans include monitoring activities (or that a stand-alone monitoring work plan is in place), is up-to date and progress tracked.
  • Design survey data collection tools and methodologies ensure it captures protection mainstreaming issues, Washington disability questions and IRC client responsiveness.
  • Conduct field monitoring visits and document learnings and share lessons
  • Work with partners staff to ensure that data is collected and entered into databases and/or tracking sheets, and/or the data platform on a regular basis.
  • Work with partner M&E staff to track progress on action points related to implementation and M&E activities.
  • Facilitate planned surveys and proper engagement of external consultants (where necessary)
  • Supports data quality audits and resolves systemic problems in data quality
  • Plan and facilitate joint partners monitoring visit

Information management and reporting (30%):

  • Provide M&E inputs for regular analysis and action planning meetings to (1)  compare data against project milestones, targets, and quality expectations across project sites; (2) identify issues requiring concerned staff attention;
  • Extract lessons learned from projects, systematically document stories of change across partners and make easily accessible;
  • Support partners M&E Officers to ensure that data is collected and entered into databases and/or tracking sheets, and/or the data platform on a regular basis;
  • Organize and facilitate meeting with consortium members on M&E progress, challenges and way forward;
  • Coordinate data management, and ensure data is managed according to IRC protocols and best practice

Staff capacity building (10%):

  • Train partners staff on data analysis procedures, quantitative and/or qualitative data (support on; Cleaning, sorting, categorizing and organizing data)
  • Provide consistent, supportive supervision to strengthen partner staff performance as necessary to meet monitoring objectives.
  • In coordination with the consortium members, enhance primary stakeholder ownership of program via community participation and consultation and use of participatory approaches.

Working Relationships:

  • Directly reports to the Consortium Technical Lead and M&E Coordinator, but will have close working relations with: Consortium Partners, Roving M&E Manager, Grant Coordinator and Sector leads

Qualifications

  • Master’s degree (statistics, social science, public health, development economics, or related discipline). First degree with demonstrated experience of 5-10 years in M&E is accepted.
  • Excellent database, data management and data analysis skills, with experience using at least 2 software applications such as Microsoft Excel, Access, SPSS, STATA;
  • Experience with electronic/mobile data collection (Kobo Collect, Survey CTO, CommCare) and GIS mapping;
  • Proven technical skills in monitoring and evaluation, including experience with multi-sectorial and multi-donor funded programs and experience with qualitative and quantitative data collection and analysis;
  • Proven abilities to develop monitoring plans, data collection, information management, use of databases, and analysis and performance monitoring;
  • Strong analytical, quantitative and qualitative research skills and M&E skills
  • Problem-solving, decision-making, leadership and good judgment skills.
  • Ability to take initiative and independently respond to situations.
  • Experience in consortium M&E work will be an added advantage.
  • Ability to communicate effectively with managers, colleagues, partners, and clients.
  • Strong commitment to IRC’s mission, purpose and values.

Standards for Professional Conduct:

  • The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality:

  • IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Pharmacy Manager, Consortium HERON

Requisition ID: req10742
Location: Maiduguri, Borno
Sector: Health
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Job Overview / Summary

  • The Global Supply Chain Department supports the organization’s work by providing reliable and scalable application development and Operations for the IRC’s offices in the US and around the world, in the aspect of procurement, assets, inventory and management of the IRC’s GSC policies.
  • Under the direct supervision of team leader, technical referent to Country pharmacist and technical oversight of Supply Chain coordinator, the Pharmacy Manager based in Maiduguri and will provide support to field and requires working in close collaboration with the logistics teams, State primary health care development agency, drug management agencies, local government primary health care departments.
  • As the referent on management and dispensing pharmaceuticals items, the Pharmacy Manager technically manages Pharma procurement Officer and Warehouse Inventory Officer and will be responsible for managing the overall pharmaceuticals, medical equipment, supplies and laboratory reagents of consortium partners for HeRoN implementation. S/he will be responsible for the co-ordination of all the program medical supply logistics, including the implementation of activities in line with IRC policies for medical procurement, drug management, warehousing, supply and stock management.
  • S/He will be responsible for providing technical support for health facilities in regards to waste management, system strengthening of LMIS and communications in collaboration with the appropriate technical managers and local partners. S/He will participates in the definition of strategies for supply management, distribution and use of medical products. Ensure national regulations are followed, develops familiarity with Ministry of Health’s regulation of drugs in force in the country and shares his/her knowledge with the team. This position is the link with external actors/partners concerning pharmaceutical issues.

Major Responsibilities
Logistics:

  • Responsible for the set up and development of a medical supply strategy for the HeRoN program
  • Responsible for overseeing medical logistics for the consortium, including international and local procurement, warehousing, power supply, communications and management in co-ordination with the Country Logistics Team and in line with IRC policies and procedures and with emphasis on traceability control
  • Regular review of the supply chain strategy and resources needed to implement it
  • Responsible for stock control (ensure monthly stock reports) and managing medical stores, ensuring security and maintenance and that medical stocks are kept in proper storage conditions
  • Ensure efficient and appropriate logistical support is provided for all site activities including drug and equipment distributions, and construction/rehabilitation activities.
  • Establish and maintain a robust logs filing system.
  • Responsible on technical areas such as maintenance, cold chain, generators and also basic water/sanitation and rehabilitation, etc. – with support from technical managers
  • Attend all the supply chain related meetings

Pharmaceuticals and Supplies Management:

  • Monitors the availability of medical products to avoid stock-outs and financial losses generated by expired items; Collaborates with the Senior Health Manager/s to define stock security levels in IRC’s directly implemented facilities;
  • In close collaboration with the pharmacy Officer, warehouse inventory officer and HMIS, develops stock levels alert (based on an average monthly consumption AMC and morbidity data); gathers stock indicators, analyze them and discuss with to the team leader / Supply Chain coordinator so as to avoid stock-outs and the financial losses generated by expired items.
  • With the support of the country Pharmacist, Leads the consortium program quantification- ensures drug consumption data is collected at health facilities, aggregated, analyzed and used for forecasting needs of the program;
  • Provides input for international and local orders: draws up the first draft of orders with the team leader, reviews the parameters involved in replenishing stock,  reviews the projects’ essential drug list, finalizes orders based on consumption and future needs arising from the developments in the field
  • Participates in defining strategies for supply, management, distribution and use of medical products in line with IRC’s recommendations and policies; under the supervision of the team leader and in collaboration with country pharmacist and Supply Chain Managers, support development/use of new pharmaceutical stock management systems
  • Participates in implementing the pharmaceutical supply chain standard operating procedures;
  • Applies Good Distribution Practices (GDPs) for pharmaceutical products at storage level, and Good Dispensing Practices in end user units.
  • Manages medical stock data and indicators, analyzes and interprets performance to support the necessary programmatic decisions or course corrections in collaboration with Health and Supply Chain staff (consumption, stock levels, stock-outs, pre-stock-outs, over-stocking, donations, expired products, disposal, etc.)
  • Regularly visits the warehouse to conduct audits and follow up on recommendations on GDPs: the layout of the warehouse, storage, product arrangement, reception, distribution and transport.
  • Supervise the store release, distribution, and transfer of all stock to the required field site locations;
  • Works in close collaboration with the supply chain leads at the State Primary Health Care Development Agency of Borno and Yobe for needs assessment.

Technical Support and Capacity Building:

  • Carries out regular follow up/team meetings with Pharma officers and any other Pharma team in the field sites in the consortium to maintain regular work plans in line with project objectives and identified capacity building needs
  • Mentor field-based staff (e.g. pharmacists, medical store officers, health officers) on the proper management of medical stock through remote trainings, in-person trainings and on-job coaching;
  • Assists training of the new and current staff on the IRC Pharma SOP’s and GDPs
  • Provide indirect supervision of staff responsible for pharmacy management in the field; and direct supervision for the Pharmacy officer

Emergency Response:

  • Supports the local partners to maintain an effective supply chain management system, according to IRC logistics procedures.
  • Ensures accurate and complete documentation is prepared for all consignments health facilities and partners
  • Support partners to develop and maintain warehouse systems and ensure that stock management and administration systems are implemented throughout the program
  • Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands.

Other:

  • Assess the continuing training needs of IRC staff, and local partner staff, and ensure training needs are appropriately met and within budget.  Training up the national medical logistics officer will be a key component of this role.
  • Other relevant duties as assigned as requested by Supervisor.

Key Working Relationships:

  • Position Reports to:  Deputy Team Leader
  • Position directly supervises: Warehouse inventory officer and Pharmacy Procurement Officer
  • Indirect Reporting: Senior Pharmacy Manager
  • Technical referent: Senior Pharmacy Manager

Qualifications

  • Bachelor in Pharmacy and at least 4 – 5 years working experience in of relevant setting (hospital setting, chemist shops, community pharmacies).
  • Previous working experience in humanitarian programming
  • Familiarity with international, national and local pharmaceutical procurement laws, policies and guidelines
  • Previous working experience in primary health care sectors in Northeastern Nigeria is an added advantage.
  • Managerial, training and supervisory experience

Working Environment:

  • The position will work in the Abuja Field Office with frequent travel and support to the field, the pharma procurement officer must have high level of flexibility and strength to be able to work under pressure and meets date lines

Strength / skills:

  • Able to work in a high-pressure situation, solve problems and resolve conflicts.
  • Able to independently organize work, prioritize tasks and manage time.
  • Ability to manage supply and organize stock
  • Proficiency in the official language of the country of destination
  • Knowledge of European Procurement Centers highly recommended
  • Experience with quality assurance and procurement is an asset
  • Proven knowledge and experience of pharmaceutical markets in developing countries and WHO standards
  • Ability to work and report independently and under pressure
  • Able to represent SC and capacity to negotiate positively and diplomatically with MoH and LGA PHC officials and SC national and expatriate staff
  • Good organization and management skills
  • Professionalism, transparency and flexibility a must
  • Ability to work in a team
  • Good analytical and problem-solving skills with attention to detail
  • Skilled in coaching, training and supervising pharmaceutical/drug dispensing staff
  • Knowledge of Pharmacy tools is a plus

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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