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Recruitment / Consulting

Executive Assistant at Pause Factory Resources Limited

Pause Factory is a business and management consulting company that leverages people’s emotions and performance architecture to solve organizational challenges and craft organizational transformation.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikeja, Lagos
Employment Type: Full-time

Job Description
It includes but is not limited to the following:

  • Responsible for relieving the managing director of all routine and non-routine business concerns that are bureaucratic, repetitive; requiring continuous tracking, organizing, coordinating, planning, scheduling, reminding; obtain, process and provide him with timely, concise, critical and useful business and other important information; and promote, as well as protect his public image.
  • Manage all electronic and paper documents pertaining to the managing director, process them, present them whenever needed and them in manners that guarantee security and ease of future retrieval.
  • Ensure flawless scheduling, organization, coordination and keeping the managing director abreast of all business meetings, appointments, conferences, exhibitions and other arrangements pertaining to him.
  • Carry out day-to day administrative task of the office.
  • Take minutes of all internal management meetings and external business meetings involving the managing director, directors and other business associates.
  • Administration of calls, emails, letters, correspondences, dairies and calendars of the managing director.
  • Prepare the speeches and presentations of the managing director ahead of time
  • Ensure that all departmental and unit heads submit their reports in time to the managing director. Follow up with them and remind them through memos until all reports are submitted.
  • Attend to all administrative matters pertaining to the office of the managing director and the general office.
  • Carryout any other job as may from time to time be assigned by the managing director.

Qualification and Experience

  • B.Sc / HND qualification in Social sciences, Secretarial studies and any other discipline
  • Minimum of five (5) years post-graduate experience as a PA to the MD/CEO in an engineering firm will be an advantage.
  • Engineering Degree with PA experience will be an added advantage
  • Relevant professional qualifications / affiliations will be an added advantage.

Knowledge, Skills and Competence:

  • Must possess charismatic personality with excellent interpersonal and relationship skills
  • Must possess good organizational and time management skills
  • Must be a very strong sense for confidentiality and trust
  • Must be a good communicator
  • Must possess good physical appearance
  • Exhibit adaptability, flexibility and ability to multitask under pressure
  • Must always be able to go on business trips
  • Must have good listening ability complimented with quick legible writing skills
  • Must be computer literate and generally IT savvy with proven proficiency in Microsoft Office and other business software.
  • Must be articulate and exhibit strong attention to details.

Deadline: 14th February, 2022.

How to Apply
Interested and qualified candidates should send their Resume to: jobs@pausefactory.org using the Job Title as the subject of the email.

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